Monitored Federal Program Files
File Storage for Miami-Dade Human Services
Miami-Dade Human Services
Miami-Dade Human Services had outgrown their original lateral filing system and needed a new way to keep control over their multitude of federal program files. They needed to consolidate more than 10 locations to three centralized rooms, reduce the amount of floor space taken up by filing, and find a way to successfully code their folders to avoid duplicate filings.
Datum’s solution was to provide them with three MobileTrak5 Systems equipped with 4Post Shelving, reference shelves for easy access and tambour doors for security. This successfully reduced their filing locations from 10 to 3 in the building, centralizing their filing area. This also helped with HIPAA compliance as the access to the rooms were more easily monitored and only two clerks were needed per location.
The files were then converted to end tab filing and color-coded to help with visibility and ease of retrieval and replacement. This virtually eliminated misfiles on the shelves.
Ultimately the new high-density systems eliminated a number of issues for the department, freed up valuable floor space for other uses by 80%, and improved their productivity.
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